A well-structured onboarding program can be a game-changer for your new hires, setting them up for long-term success. However, as many business owners and HR managers have learned, building and executing these programs manually can be tedious and time-consuming.
Thankfully, technology has come to the rescue with AI and automation-powered HRIS tech platforms. By utilizing a robust HRIS Solution (like the one offered by RKL Virtual in partnership with isolved), you and your team can increase onboarding efficiency, automate tedious manual tasks and avoid serious compliance issues.
With more than two-thirds of organizations now incorporating AI into their onboarding processes, a new era for HR professionals is emerging. From scheduling training sessions to collecting critical personal information, AI and automation can transform your entire onboarding experience, benefiting both your HR team and your new employees.
Revolutionize Onboarding Training with AI
Like many HR teams, yours is likely overwhelmed with the numerous routine tasks required to organize and execute training sessions. Besides preparing content, HR teams must also schedule and coordinate the training, facilitate activities, collect paperwork and track program completion. Here are just a few items you can easily automate (and elevate) in your onboarding training program:
- Scheduling and coordination — find the best available times, send automated reminders and integrate into company calendars
- Performance data analysis — leverage AI to tap into team members’ unique experience and knowledge to design training that focuses on the areas where they need development most
- Fielding questions – program a chatbot to handle responses for frequently asked questions from new hires so they can readily access company policies and procedures
Simplify the Information-Gathering Process
Collecting employee information is a critical step in the onboarding process, yet it demands considerable communication and coordination between your HR team, finance and new hires.
Instead of manually drafting and issuing onboarding forms to incoming employees, HR professionals can utilize AI to automate those tasks and others, including:
- Efficiently manage key documents such as appointment letters and payroll forms
- Track document completion and send reminders for pending paperwork
- Streamline information gathering through interactive portals
- Ensure information accuracy through automated compliance checks
Evaluate the Success of Your Onboarding Program
To continuously improve the process and justify investments in onboarding initiatives, HR leaders must have clear and definable benchmarks for assessing the effectiveness of their programs.
AI can analyze data from the onboarding process, including new hire performance metrics, engagement levels, and feedback from surveys or performance reviews, and provide insights into the success of various strategies and initiatives.
These insights can reveal:
- Engagement among new hires in onboarding activities
- Training sessions that are being completed most often
- Areas in which new hires are consistently underperforming
- Aspects of the onboarding process directly impact productivity and quality of work
Armed with this information, HR leaders can make data-driven decisions to enhance their onboarding programs, ultimately leading to higher employee satisfaction, reduced turnover and improved performance across the organization.
The Future of Onboarding Has Arrived
AI streamlines the onboarding process and provides valuable insights to enhance new hire experiences and drive organizational success. AI-powered solutions significantly enhance onboarding by streamlining the creation and scheduling of training sessions, simplifying the collection of personal information for payroll and tax purposes and enabling precise assessment of program effectiveness.
If you’re a business owner, CFO or HR leader looking to streamline your onboarding program, our team of advisors at RKL Virtual Management Solutions can guide you through your AI and automation transformation. Embrace the future of HR with AI-powered onboarding and see the difference it can make in your organization.
